Bookkeeping Services
Accurate, up-to-date bookkeeping is the foundation of every reliable tax return, VAT submission and set of company accounts. Accuprime keeps your records clean, reconciled and Making Tax Digital ready — using modern cloud software so you always know where your business stands. We work with clients across Reigate, Surrey, London and the wider UK.
What is bookkeeping?
Bookkeeping is the day-to-day process of recording everything that flows through your business: sales invoices, supplier bills, bank transactions, card payments, expenses and receipts. Done well, it produces a complete and accurate picture of your finances at any point in time. Done poorly — or left until the last minute — it leads to missed transactions, incorrect VAT, late filings and a stressful, expensive year-end.
Many small business owners try to keep the books themselves and quickly find it eats into the time they should be spending winning work and serving customers. Outsourcing bookkeeping to Accuprime means the numbers are handled properly all year round, and your accountant always has clean data to work from.
Good records also protect you. If HMRC ever raises a query or opens a check, well-kept books with supporting receipts and reconciled bank statements make the process far quicker and less stressful. They also give your business credibility when you apply for finance, since lenders want to see organised, up-to-date figures. In short, bookkeeping is not just a compliance chore — it is the information backbone of a well-run business.
What our bookkeeping service includes
We tailor the service to your size and sector, but a typical engagement covers:
- Transaction recording — sales income, purchases, expenses and bank movements categorised correctly against your chart of accounts.
- Bank reconciliation — matching your records to your bank, credit card and payment-processor statements so nothing is missed or duplicated.
- Receipt and invoice capture — using tools like Dext and Hubdoc so paperwork is digitised, attached to transactions and stored securely.
- Accounts payable and receivable — keeping track of who you owe and who owes you, with aged debtor and creditor reporting.
- VAT-ready records — structured so your VAT returns are quick and accurate to prepare.
- Management information — periodic summaries of profit, cash position and key figures so you can make informed decisions.
Our bookkeeping process
We start by reviewing your current records and software, then set up secure bank feeds and a sensible chart of accounts. Each period we record and reconcile your transactions, query anything unusual with you, and produce a tidy set of figures. Where you also use us for payroll or year-end accounts, the data flows straight through — no rekeying, no gaps. You get a clear point of contact and predictable turnaround, not a black box.
Software and Making Tax Digital
We are software-agnostic and work with the major cloud platforms — Xero, QuickBooks and FreeAgent — choosing the best fit for your business rather than forcing you onto one product. Cloud bookkeeping means you can view your figures from anywhere, share documents securely and benefit from automatic bank feeds.
Crucially, digital records are now a legal requirement for many businesses. Making Tax Digital for VAT already applies to all VAT-registered businesses, and MTD for Income Tax begins in April 2026 for self-employed people and landlords with income over £50,000. Keeping clean digital records today means you are ready for these changes rather than scrambling later. Always check GOV.UK for the current thresholds and timelines. You can read our plain-English guide on Making Tax Digital for small businesses, or see our dedicated Making Tax Digital service.
Who bookkeeping is for
Our service suits a wide range of clients:
| Business type | Typical bookkeeping need |
|---|---|
| Sole traders & freelancers | Simple income/expense tracking ready for self assessment |
| Landlords | Property income and allowable cost records, MTD-ready |
| VAT-registered businesses | Reconciled records feeding accurate quarterly VAT returns |
| Limited companies | Full ledgers supporting year-end accounts and corporation tax |
How our fees work
We do not charge by surprise. Bookkeeping fees reflect the real work involved — transaction volume, number of accounts, VAT status and frequency — and we set this out as a fixed monthly or quarterly amount after reviewing your records. That makes the cost predictable and easy to budget for. Bundling bookkeeping with VAT, payroll and year-end work usually represents the best value because everything is joined up.
Why choose Accuprime
As a Reigate, Surrey-based firm serving Surrey, London and the UK, we combine the responsiveness of a local accountant with modern cloud tools. Whether you are a sole trader near our office or a growing company elsewhere in the country, your books are in safe, professional hands. Explore our full range of accounting services, learn more about us as your accountant in Reigate, or get in touch for a tailored quote.
Frequently Asked Questions
How much does bookkeeping cost? ▼
Bookkeeping fees depend on transaction volume, how many bank accounts you have, whether you are VAT registered and how often you need the work done. A small sole trader will pay far less than a busy limited company with payroll and multiple cards. We give a fixed monthly or quarterly quote after reviewing your records, so there are no surprises. Check our contact page to request a tailored quote.
What is the difference between bookkeeping and accounting? ▼
Bookkeeping is the day-to-day recording of every transaction — sales, purchases, bank movements and receipts — so your records are accurate and complete. Accounting builds on those records to produce financial statements, tax returns and advice. Good bookkeeping makes accounting faster, cheaper and more reliable, because the figures are already clean and reconciled.
Do I need to keep digital records under Making Tax Digital? ▼
If you are VAT registered, yes — Making Tax Digital for VAT requires digital records and MTD-compatible software. From April 2026, MTD for Income Tax begins for self-employed people and landlords with income over £50,000, who will also need digital records and quarterly updates. We keep your books MTD-ready so the transition is smooth. Always check GOV.UK for current figures and dates.
Which bookkeeping software do you use? ▼
We work with the leading cloud platforms including Xero, QuickBooks and FreeAgent, plus receipt-capture tools such as Dext and Hubdoc. If you already use a package we can usually take it over; if you are starting fresh, we recommend the best fit for your size and sector and handle the setup, bank feeds and chart of accounts for you.
How often should bookkeeping be done? ▼
For most businesses monthly bookkeeping is ideal — it keeps your numbers current, makes VAT returns straightforward and gives you timely management information. Very small sole traders may be fine with quarterly bookkeeping aligned to VAT periods. The key is consistency: regular reconciliation prevents the year-end scramble and reduces the risk of missed transactions.
Keep your books clean and MTD-ready
Let Accuprime handle your bookkeeping so you can focus on running your business. Get a clear, fixed quote with no surprises.